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AMERICAN SAUDADE, INC.

 

Privacy Policy

Website: www.americansaudade.org
Organization: American Saudade, Inc. (ASI)
Effective Date: October 15, 2026
Last Updated: October 15, 2026

1. Introduction

American Saudade, Inc. (ASI) respects the privacy of individuals who visit our website, participate in our programs, contribute historical materials, volunteer, donate, or communicate with our organization.

As a Rhode Island nonprofit organization recognized under Section 501(c)(3) of the Internal Revenue Code, ASI is dedicated to preserving Portuguese, Cape Verdean, and Atlantic maritime heritage through education, cultural engagement, historical research, community participation, and maritime exploration.

We are committed to handling personal information responsibly, maintaining appropriate safeguards, and communicating openly about our privacy practices.

This Privacy Policy explains the types of information we may collect, how we may use it, when it may be shared, and the choices available to individuals.

2. Information We Collect

Depending on how visitors interact with ASI, we may collect:

Information provided voluntarily, including names, email addresses, telephone numbers, mailing addresses, messages, membership inquiries, volunteer applications, and information submitted through website forms.

Program participation information, including educational interests, volunteer experience, internship applications, event registrations, and institutional collaboration inquiries.

Donor and sponsorship information, if donation or sponsorship programs are established, including contact details, contribution records, acknowledgment preferences, and transaction information.

Historical and cultural materials, including photographs, family histories, documents, oral histories, recordings, captions, identifying information, and other materials voluntarily submitted for preservation or publication.

Technical information, which may be collected automatically by our website platform and related services, including IP addresses, device information, browser type, pages visited, approximate location, cookies, and website usage information.

ASI seeks to collect only information reasonably relevant to its organizational activities.

3. How We Use Information

Information may be used to:

• Respond to inquiries and requests.

• Provide information about ASI's mission, programs, and activities.

• Manage volunteer, internship, and educational opportunities.

• Coordinate events, meetings, and institutional outreach.

• Process and acknowledge donations when applicable.

• Maintain organizational records.

• Develop historical collections and educational resources.

• Publish materials with appropriate authorization.

• Distribute newsletters and program announcements where permitted.

• Improve website accessibility, functionality, and security.

• Meet applicable legal, regulatory, and reporting obligations.

ASI does not use personal information for purposes unrelated to its legitimate organizational activities without an appropriate basis.

4. Historical Photographs and Family Albums

Through initiatives such as Family Albums, History Is Not Black & White, and ASI's maritime heritage collections, individuals may be invited to submit historical photographs, family documents, personal memories, and related materials.

We recognize that these materials may contain personally meaningful or sensitive information.

ASI intends to obtain appropriate authorization before publicly displaying submitted materials and to respect reasonable requests concerning attribution, privacy, and historical identification.

Contributors should avoid submitting confidential information or materials they do not have permission to share.

Submission of a photograph, document, or recording does not automatically transfer copyright ownership to ASI.

When historical photographs are digitally colorized, enhanced, or restored, ASI may identify them as digitally processed images to distinguish modern interpretation from original historical evidence.

5. Children, Students, and Internships

ASI anticipates developing educational programs, volunteer opportunities, and internships that may involve students and young people.

We recognize the importance of protecting minors' personal information.

Where appropriate, ASI will seek parental or guardian permission before collecting, publishing, or sharing personal information or identifiable images of minors.

ASI does not knowingly solicit personal information directly from children under 13 through its website without appropriate parental consent.

Parents or guardians who believe a child has provided personal information without authorization may contact ASI to request review and appropriate action.

6. Donations and Payment Information

If ASI accepts donations, merchandise payments, or other financial transactions through its website, payment processing may be provided by authorized third-party services.

Such providers may collect and process payment information under their own privacy and security policies.

ASI does not intend to store complete payment-card numbers or card security codes in its organizational records.

Donation records may be retained as necessary for accounting, acknowledgment, compliance, and reporting purposes.

7. Cookies and Website Analytics

ASI's website is developed and hosted using Wix.

Wix and connected services may use cookies and similar technologies for website operation, security, performance, analytics, and other purposes.

Some cookies are necessary for website functionality, while others may support optional analytics or integrated services.

Visitors may be able to manage cookies through their browser settings or any consent controls made available on the website.

Disabling certain cookies may affect website functionality.

For additional information about Wix's practices, visitors may consult the Wix Privacy Policy.

8. Sharing of Information

ASI does not sell personal information to advertisers or data brokers.

We may share information when reasonably necessary with:

• Authorized organizational personnel and volunteers.

• Website hosting and technical service providers.

• Payment processors and administrative service providers.

• Educational or institutional partners when appropriate and authorized.

• Professional advisers providing legitimate organizational services.

• Government agencies or legal authorities when disclosure is required by law.

ASI will seek to limit information sharing to what is reasonably necessary for the relevant purpose.

We will not provide donor, volunteer, or subscriber contact lists to unrelated organizations for their independent marketing without appropriate authorization.

9. Email Communications and Newsletters

Individuals who subscribe to ASI newsletters or request updates may receive information concerning educational programs, maritime projects, historical publications, volunteer opportunities, and organizational announcements.

Where required, marketing emails will include a method to unsubscribe.

Individuals may also contact ASI to request removal from optional mailing lists.

Administrative or transactional communications may continue when necessary to respond to an inquiry or fulfill an existing obligation.

10. Social Media and External Links

ASI may maintain a presence on Facebook, Instagram, YouTube, LinkedIn, and other platforms.

Interactions with these platforms are also governed by their respective privacy policies and terms.

Content posted publicly in ASI social media groups or on public pages may be visible to other users and may be shared beyond ASI's control.

Our website may contain links to external museums, archives, educational institutions, maritime organizations, and other resources.

ASI is not responsible for the privacy practices of independently operated third-party websites.

11. Data Security

ASI seeks to use reasonable administrative, technical, and organizational measures to protect personal information from unauthorized access, loss, misuse, or disclosure.

These measures may include appropriate account-access controls, use of established service providers, restricted access to sensitive information, and responsible recordkeeping.

However, no internet transmission or electronic storage system can be guaranteed completely secure.

12. Information Retention

ASI intends to retain personal information only for as long as reasonably necessary to fulfill the purposes described in this policy, satisfy applicable legal requirements, maintain organizational records, or preserve authorized historical collections.

Different categories of information may require different retention periods.

Historical materials intentionally contributed for long-term preservation may be retained for extended periods, subject to applicable agreements, permissions, and legal obligations.

13. Your Privacy Choices

Individuals may contact ASI to request:

• Access to personal information maintained about them.

• Correction of inaccurate information.

• Removal from optional mailing lists.

• Deletion of personal information where appropriate and legally permissible.

• Clarification concerning the use or publication of submitted historical materials.

• Review of previously granted publication permissions.

ASI will review requests in accordance with applicable law, organizational obligations, and the nature of the information involved.

Certain records may need to be retained for legal, financial, historical, or administrative reasons.

14. International Visitors and Communications

ASI's educational and cultural mission extends across international communities, including Portugal, Cabo Verde, and the Atlantic islands.

Information submitted through our website may be processed or stored in the United States or other locations where our service providers operate.

ASI recognizes that privacy laws may differ across jurisdictions and will review additional requirements when international programs or data-processing activities make them applicable.

15. Changes to This Privacy Policy

ASI may update this Privacy Policy as its website, programs, technologies, services, and legal obligations evolve.

Material changes will be reflected by updating the revision date on this page.

Visitors are encouraged to review this policy periodically.

16. Contact Information

Questions, concerns, or requests regarding privacy may be directed to:

American Saudade, Inc. (ASI)
East Providence, Rhode Island, USA
Website: https://www.americansaudade.org
Contact: Through the Contact Us page on our website.

We welcome reasonable inquiries and will make efforts to address privacy concerns appropriately.

AMERICAN SAUDADE, INC. (ASI)

Preserving the Past. Educating the Present. Inspiring the Future.

ACTA NON VERBA — Deeds, Not Words

Last Updated: October 15, 2026​​